Receipt Submission


Submitting Receipts 
  • Receipts must be itemized, show all charges, and show proof of payment. 
    • Do not pay with points as they have no cash value and cannot be reimbursed.  
    • Tips for service must be kept under 20% of the pre-tax subtotal. The Business Financial Service only allows for a maximum tip of 20% before tax.  
    • You must also submit an authorized business function form for any social functions.
  • Make sure the receipts are legible and include: 
    • Date of Purchase 
    • Merchant name 
    • Total amount paid 
    • Form of payment that states there is a $0 balance 
  • Reimbursement checks will be mailed to the traveler within 4-6 weeks and come in a plain white envelope.  
  • Save all receipts until reimbursement has been received.  
  • Alcohol purchases must be kept on separate receipts
Reimbursement for travel (post-trip) 
  • IMPORTANT! The traveler MUST approve the email from Kuali for the reimbursement or it will not be processed. If a reimbursement is not done within 60 days (i.e. not approved) they will be taxed by the government, not CSU.  
this may also be in the authorized business function form, but it's really helpful to have here as well. thank you!
Accepted file types: pdf, Max. file size: 41 MB.
Please upload a PDF of your itemized receipt and credit card receipt (when applicable) which is clearly marked "paid" by the vendor. The receipt PDF should contain the date of the event, your name, and CSU 9-digit ID number. Only ONE receipt should be uploaded at a time. If you are submitting receipts for multiple events, please submit another form.
Accepted file types: pdf, Max. file size: 41 MB.
Please upload a PDF of your COMPLETED Authorized Business Function Form. There is a downloadable link to this form below.

Authorized Business Function Form

Keep in mind:

  1. You can ask if you can use CSU tax exemption #98-02381 when paying
    1. Most restaurants will only honor this if you are using a PCARD with hospitality.
    2. CSU will pay for tax when the restaurant won’t honor CSU’s tax-exempt status.
  2. CSU will NOT reimburse more than 20% tip