Distinguished Ecologist Host Instructions
Spring Semester
Resident
Scheduled on Wed
4 pm: Seminar
5 pm: Reception
Host Responsibilities
- Email three potential dates to Program Coordinator
- Email seminar title to Program Coordinator
- Email Program Coordinator poster quantity and campus delivery code at least two weeks before seminar
- Distribute posters
- Introduce speaker before seminar
- Organize pick up/drop off of speaker at DIA
- Typically a student
- Organize, pay, and submit reimbursement for meals
- Small group meals (3-7 people including host, faculty, and students) will be reimbursed
- 1-2 alcoholic beverages per person is allowed
- Reimbursements
Program Coordinator Responsibilities
- Post on website
- Schedule seminar and reception venue
- Order reception menu
- Create posters/advertisements
- Submit electronic advertisements
Alum
Scheduled on Wed
4 pm: Seminar
5 pm: Reception
Host Responsibilities
- Email three potential dates to Program Coordinator
- Email seminar title to Program Coordinator
- Email Program Coordinator poster quantity and campus delivery code at least two weeks before seminar
- Distribute posters
- Introduce speaker before seminar
- Organize pick up/drop off of speaker at DIA
- Typically a student
- Organize, pay, and submit reimbursement for meals
- Small group meals (3-7 people including host, faculty, and students) will be reimbursed
- 1-2 alcoholic beverages per person is allowed
- Reimbursements
Program Coordinator Responsibilities
- Post on website
- Schedule seminar and reception venue
- Order reception menu
- Create posters/advertisements
- Submit electronic advertisements
Visiting
General seminar on Wed; technical seminar on Thurs
3:30 pm: Mixer
4 pm: Seminar
5 pm: Reception on Wed
Host Responsibilities
- Email three potential dates to Program Coordinator
- Email seminar titles to Program Coordinator and ECOL 571 instructor
- Submit abstracts and papers to ECOL 571 instructor
- Email Program Coordinator poster quantity and campus delivery code at least two weeks before seminar
- Distribute posters
- Email schedule to Program Coordinator
- Introduce speaker before seminars
- Organize pick up/drop off of speaker at DIA
- Typically a student
- Organize, pay, and submit reimbursement for meals
- Small group meals (3-7 people including host, faculty, and students) will be reimbursed
- 1-2 alcoholic beverages per person is allowed
- Organize, pay, and submit reimbursement for reception
- Estimated attendance: 40 people
- Total budget of $450
- $150 of $450 in alcohol max
- Example Menu (from Fiona’s Deli)
- 1 lg Antipasto platter
- 1 sm Savory cheese display
- 4 doz Vegetarian spring rolls
- Reimbursements
Program Coordinator Responsibilities
- Post on website
- Schedule mixer and seminar venue
- Order mixer menu
- Create posters/advertisements
- Submit electronic advertisements
- Supply flight booking inforation
- Request and enter speakers information into travel system
- Email speaker information on booking flight
- Send W-9 to speaker
- Make hotel reservations