Host Responsibilities

1. Once notified that your speaker has been chosen, invite them, offering potential dates provided by GDPE staff.
2. Be in close contact with the Program Coordinator to provide:
   • 2-3 potential dates
   • a draft seminar title
   • a photo of the speaker
3. If seminar is in Spring, email the Program Coordinator with:
   • Two papers selected for the ECOL 571 class to read
4. Organize the speaker’s schedule during their visit.  Here is an example schedule structure
   • Start this at least three weeks in advance
   • Invite Ecology faculty and students to meet with the speaker (draft an email that Ecology staff members can send out).
   • A shared google sheet is an easy way for people to sign up.
   • Individual emails to faculty members work well. 
   • Arrange for meals as well
5. Introduce the speaker at the start of the seminar
6. Organize the pick-up/drop-off of the speaker from the airport
   • Often a student will pick up or drop off, for some additional low-stress time with the speaker. Mileage can be reimbursed using the Mileage Reimbursement Form.
   • Alternatively, the speaker can take a Groome shuttle. Mitskie (the Program Coordinator) can arrange the shuttle that given adequate notice.
7. Organize small group meals of 3-7 people including the speaker, host, faculty, and students (these meals are separate from the ECOL 571 student lunch). These meals can be reimbursed.
   • Meal Reimbursement Form
   • What will be reimbursed:
     • Meals & 1 alcoholic beverage for each of the 3-7 attendees
     • Please pay for alcohol on a separate check.