Schedule Overview


  • 3:30pm Coffee, tea and cookies
  • 4pm Seminar
  • 5pm Reception

For visiting speakers in Spring, on Thursdays

  • 11am Workshop open to all students
  • 12-1:30pm Lunch with ECOL 571 students
  • Reception at the host’s house (as feasible, see below)

Host Responsibilities

  1. Email the Program Coordinator with:
    • 3 potential dates
    • Seminar title
  2. If seminar is in Spring, email the ECOL 571 Instructor with:
    • Seminar title
    • Abstract of the seminar
    • Selected papers
  3. Coordinate with the Science Communication Fellow regarding poster content (See right photo for example poster and required information)
    • Must be done at least 3 weeks before the seminar
    • Include a desired poster quantity and campus delivery code
  4. Distribute posters
  5. Organize and distribute the schedule
    • Please start this least three weeks in advance
    • Arrange for meals as well
  6. Introduce the speaker at the start of the seminar
  7. Organize the pick-up/drop-off of the speaker from DIA
  8. Organize and pay for the small group meals of 3-7 people including the speaker, host, faculty, and students (these meals are separate from the ECOL 571 student lunch). Submit for reimbursement.
  9. Prior to COVID, receptions on Thursday were held at the host’s house. If that is possible again, organize, pay for, and request reimbursement for the reception (if not possible, please plan dinner out with a small group on Thursday)
    • Estimated attendance: 40 people
    • Total budget of $600
      • $200 (1/3) of the $600 in alcohol max
    • Example Menu (from Fiona’s Deli)
      • 1 large Antipasto platter
      • 1 small Savory cheese display
      • 4 dozen
Resident DistinguishedEcologist Dr. Scott Denning Spring 2022
Reception for Dr. Alonso Ramirez Spring 2022

Program Coordinator Responsibilities

  • Reserve seminar and workshop venues and rooms for ECOL 571
  • Order tea and reception menus
  • Order lunch for ECOL 571 students
  • Arrange travel
  • Send W-9 to speakers from out of town
  • Make hotel reservations

Science Communication Fellow Responsibilities

  • Create posters/advertisements
  • Post speaker information on website