Distinguished Ecologist Host Instructions

Fall Semester

Spring Semester

Resident

Scheduled on Wed
4 pm: Seminar
5 pm: Reception

Host Responsibilities

  • Email three potential dates to Program Coordinator
  • Email seminar title to Program Coordinator
  • Email Program Coordinator poster quantity and campus delivery code at least two weeks before seminar
  • Distribute posters
  • Introduce speaker before seminar
  • Organize pick up/drop off of speaker at DIA
    • Typically a student
  • Organize, pay, and submit reimbursement for meals
    • Small group meals (3-7 people including host, faculty, and students) will be reimbursed
    • 1-2 alcoholic beverages per person is allowed
  • Reimbursements

Program Coordinator Responsibilities

  • Post on website
  • Schedule seminar and reception venue
  • Order reception menu
  • Create posters/advertisements
  • Submit electronic advertisements

Alum

Scheduled on Wed
4 pm: Seminar
5 pm: Reception

Host Responsibilities

  • Email three potential dates to Program Coordinator
  • Email seminar title to Program Coordinator
  • Email Program Coordinator poster quantity and campus delivery code at least two weeks before seminar
  • Distribute posters
  • Introduce speaker before seminar
  • Organize pick up/drop off of speaker at DIA
    • Typically a student
  • Organize, pay, and submit reimbursement for meals
    • Small group meals (3-7 people including host, faculty, and students) will be reimbursed
    • 1-2 alcoholic beverages per person is allowed
  • Reimbursements

Program Coordinator Responsibilities

  • Post on website
  • Schedule seminar and reception venue
  • Order reception menu
  • Create posters/advertisements
  • Submit electronic advertisements

Visiting

General seminar on Wed; technical seminar on Thurs
3:30 pm: Mixer
4 pm: Seminar
5 pm: Reception on Wed

Host Responsibilities

  • Email three potential dates to Program Coordinator
  • Email seminar titles to Program Coordinator and ECOL 571 instructor
  • Submit abstracts and papers to ECOL 571 instructor
  • Email Program Coordinator poster quantity and campus delivery code at least two weeks before seminar
  • Distribute posters
  • Email schedule to Program Coordinator
  • Introduce speaker before seminars
  • Organize pick up/drop off of speaker at DIA
    • Typically a student
  • Organize, pay, and submit reimbursement for meals
    • Small group meals (3-7 people including host, faculty, and students) will be reimbursed
    • 1-2 alcoholic beverages per person is allowed
  • Organize, pay, and submit reimbursement for reception
    • Estimated attendance: 40 people
    • Total budget of $450
      • $150 of $450 in alcohol max
    • Example Menu (from Fiona’s Deli)
      • 1 lg Antipasto platter
      • 1 sm Savory cheese display
      • 4 doz Vegetarian spring rolls
  • Reimbursements

Program Coordinator Responsibilities

  • Post on website
  • Schedule mixer and seminar venue
  • Order mixer menu
  • Create posters/advertisements
  • Submit electronic advertisements
  • Supply flight booking inforation
    • Request and enter speakers information into travel system
    • Email speaker information on booking flight
  • Send W-9 to speaker
  • Make hotel reservations